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What is Microsoft Teams?
Microsoft Teams is a Learning Management System that we will use to replace the many other platforms we are using in our schools. For some schools, it will replace Google, Zoom, and ClassIn. It will allow you to communicate with your teachers and your peers and connect with your class to receive assignments or join online lessons. Finally, it will be a place to back up and store your documents and work.
Teams has the following features:
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Class Teams
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Chat
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File Storage
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Video Conferencing
Secondary students will be using Teams as a replacement for almost all of their communication and work. Primary students will most likely use still use Seesaw for most communication and work, though Teams will be available if there is ever a need to perform distance or blended learning (video conferencing).
New Microsoft accounts are necessary to access Teams (StudentID@hkstudent.ycis.com).
1. Basic Overview
Once you’ve logged in using your YCIS email, Teams will showcase its features along the left-hand side of the application.
2. Class Teams
Class Teams are where all of your teachers’ communications, files, and live lessons will happen. Click on the Teams button on the left-hand side and then select your class.
You’ll see messages, files, and assignments posted by your teacher. If there’s a lesson scheduled or happening live, you will see the name, time and “join” button to participate in a video lesson.
To post a message, select the “new conversation” button at the bottom of the communication tab to start posting.
Click on the different channels on the left-hand side to see different groups within a class team.
3. The Chat
The chat is quick form of communication between students and teachers. Clicking on the chat button takes you to your chat history. To start a new chat, click on the pencil icon at the top of the chat history and type the name of the person with whom you’d like to chat.
You can also share files with others within the chat using the paperclip option at the bottom of the chat box.
NOTE: ALL CHATS ARE MONITORED BY THE SCHOOL. INAPPROPRIATE CHAT WILL RESULT IN THE FEATURE BEING REMOVED FROM YOUR ACCOUNT.
4. Assignments
Assignments from your classes can be found in three places:
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The assignment tab on the left-hand side
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Your Class Team in the channel postings
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The assignments tab at the top of the Class Team Channel
Select your assignment and open any attached documents by clicking/tapping on the file. You can then complete the assigning and turn it in using the “turn-in” button in the top right-hand corner of the assignment page. If you want to attach a new document you made to assignment, click/tap the “attach work” button and select what you would like to attach.
Please pay attention to assignment due dates in the assignment page.
5. OneDrive Storage
Microsoft has its own form of cloud storage called OneDrive. All your work and folders can be stored in here where they are backed up properly.
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Click or tap on the Files button and then select OneDrive.
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To upload files or folders, select the upload button and then select the files or folders you want.
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To create new files, select “New” and then the type of document you would like to create.
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On iPad, simply open the app you would like to start creating that type of document (Word, Excel, or PowerPoint).
6. Video Conferencing
Joining lessons is easier than ever with Microsoft Teams. In order to join a lesson, your teacher must have first scheduled the meeting in your Class Team. Visit your Class Team and see if there is a lesson scheduled in the general channel. If not, check your Calendar for any meetings to which you were invited.
If the lesson has started, you’ll see a button that says “Join,” so click it to join! Once in the lesson, you can change features such as mute/unmute, camera on or off, share screen, or even turn on live captions.